Mostly Updated for 2013

 

How does the process of actually registering for a Qualifier work in Northern California?  
Answer:   Basically,  First Come, First Served through our local “home grown” registration system

 

 

NorCalFLL DOES NOT USE the Event Registration system through gofll.usfirst.org  
(ie where you originally registered the team with FIRST)

We use our own system – a  Yellow Box (here is what it looks like) will show up on the front page on norcalfllc.org

 

 

You directly register your team into a specific tournament.       You will have immediate feedback on exactly which tournament choice was successful and which the team was assigned based on your choices –   
PRINT THE CONFIRMATION PAGE!

 

 

We have tried to make a very simple interface and registration system  – IT IS BASED ON YOUR TEAM NUMBER.  The following will describe how this tournament registration will work  for the eligible teams.   IMPORTANT:  There is no provision for  making edits to a specific team’s entry after you hit Submit, so please be careful and choose wisely.

1)  A team may attend exactly one qualifier.  Note that tournaments are still getting confirmed  – we have been working very hard to get these all confirmed but we are not quite there.  We believe we will have adequate space and we have a plan for making sure that all teams that want to compete have a tournament slot.   But there are not guarantees to compete at a qualifier or any tournament in Northern California.  If we are not able to find willing hosts and tournament organizers, then the unconfirmed event(s) will not happen and your tournament fee will be returned to you.   

2) When Qualifier Registration opens (for your district and eligibilty phase 1 or 2)  AND your team is marked as eligible, the primary coach (or designated adult), should   “click” on the  yellow box icon with the words, “Register for Qualifier”.  This will be on the norcalfllc.org site near the top right.    

3) You enter your team number and then enter.  This will look up your eligibility status and district.    Here is a picture of this screen from 2012 season.

4) It is important that you enable popups on the site as that is how any error messages will get relayed.

5)  The top of registration page will be the current open capacity status of each of the tournaments in your district at the precise time that the page was loaded.   

6)  The coach (or designated person) will scroll to the bottom of the form and fill out the requested information and also confirm that they agree to the Coaches Promise AND the published policies.      Here is a picture of this screen from 2012 season.

6a) If you want to review the Coaches Promise ahead of time, it is in the Coaches Handbook that each team received and also replicated here  (there are a few, very minor, differences with this PDF as compared to the 2012 Coaches Handbook):  http://www.playingatlearning.org/NorCalFLL/docs/CoachesPromise.pdf

6b) If you want to review the NorCal FLL policies ahead of time, they are published here

 

7) The person (coach or designated adult) registering for the team must pick  up to 3 choices that the team can attend and click, “Submit Form”.   (unless there are fewer than 3 choices available)

8) The reg system will try to give the team their highest rated tournament automatically (based on the tournament status at the time that the Submit button was clicked, not when the page was loaded) and then will report back which tournament that the team was given.  

Please PRINT your confirmation page) OR to let you know that all 3 were full and that the coach must select again.   There is no email or other notification outside of the confirmation page given by the system.   PRINT THE CONFIRMATION PAGE!    Here is a picture of the CONFIRMATION screen from 2012 season –  Look at line that says,  “Assigned To”  in the first table near the top of the page.    That is your assigned qualifier!!

IMPORTANT:  There is no provision for going in and making edits to a specific team after you hit Submit , so please be careful and choose wisely.   Also there is no way to bundle multiple teams – you will have to register each team separately.

Finally, If your team is not planning on competing this year, please just let us know so that we don’t start trying to contact you directly.  I will  email and call repeatedly until I hear a definite yes or no answer from the listed team coach. 

 

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Issues?

If a hiccup happens or similar with our database, that is the only proof that you have that you successfully registered the team is the confirmation page!     

If you made a mistake, we try to fix it but are typically limited in what we can do.

 

 

Why do you require 3 choices?

We ask for 3 choices to help with managing race conditions – it has occurred that in the time between you loading the page and hitting the “Submt Choice” button that a different team took the “last spot” and then you would be automatically given your 2nd choice (or 3rd if needed).   

After you have registered your team into a tournament, changes to registrations really can’t be accepted or accommodated.   There is no provision for using your 2nd or 3rd choice if anything happens with the 1st choice (from your side or the organizers side).   We try in good faith to minimize impacts but are limited in what we can do!  

 

Please communicate with  your team, plan ahead, and observe the various deadlines.  This schedule was put into place in order to best serve the needs of our entire  NorCal FLL community and to ensure that all teams have an opportunity to compete.  It will work most smoothly if everyone participates in a thoughtful and considerate manner.

 

Thank you ahead of time for your gracious professionalism!